Every carrier invoice checked against your rate con and POD.

Mismatches surface automatically. You decide what to pay.

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What you get

Stop paying charges that weren't agreed to

Detention, layovers, and extra stops get flagged if they're not on the rate confirmation. You review before anything is paid.

Recover revenue you're leaving on the table

Accessorials you legitimately arranged (liftgate, inside delivery, fuel) get caught when a carrier forgets to include them. That's money back in your margin.

Know who you're actually paying

Every carrier is checked against FMCSA's public database before the report is generated. Authority status, operating license, and insurance are verified automatically.

A consistent process on every invoice

Manual review is only as good as the person doing it that day. Olympian applies the same checks to every invoice, every time, regardless of volume or workload.

Less time spent on paperwork

Instead of pulling the rate con and POD for every invoice, you work from an exception queue. You only look at what needs a decision.

A record of every exception and outcome

Each flagged item and its resolution is logged. If a carrier disputes a deduction later, you have documentation of what was flagged and why.

The problem

Carrier invoices arrive by email: sometimes PDF, sometimes image, sometimes a spreadsheet with its own format. Someone opens the invoice, pulls the rate confirmation, pulls the POD, and goes line by line. At volume, this breaks.

Charges slip through that shouldn't. A detention claim with no documentation gets paid because nobody had time to cross-reference. An accessorial that was on the rate con never gets disputed because the carrier quietly left it off their invoice and you didn't notice. Money escapes in both directions.

It's not negligence. It's arithmetic at volume without a system built for it.

How it works

  1. Forward the carrier invoice

    You forward the carrier's invoice email to your Olympian address. No upload portal, no login required for that step.

  2. We extract the charges

    The system reads the invoice (PDF, image, or embedded text) and pulls each line item: linehaul, fuel surcharge, detention, accessorials. Structured, not guessed.

  3. We compare against your rate con and POD

    Each charge is checked against the rate confirmation. Detention and accessorial claims are cross-referenced against the POD. Carrier authority and registration are verified against FMCSA's public database.

  4. You get a flagged exception queue

    Everything that matched goes through. Everything that didn't (unexpected charges, missing charges, authority issues) lands in a queue for your review.

    The system surfaces the exceptions and explains why each one was flagged. The payment decision is always yours.

See if it fits your operation

Who it's for

Built for
  • Freight brokerages handling 50–500 loads per month
  • Operations without a dedicated accounts payable team
  • Brokers reviewing invoices manually, one or two people
  • Anyone who's been surprised by a carrier invoice after the fact
Not for
  • Enterprise brokerages with TMS-integrated AP workflows
  • Motor carriers: we audit invoices, we don't generate them
  • 3PLs with a dedicated finance team already in place
  • Shippers looking for freight management or booking tools

Who we are

Olympian is a software company. We're not a brokerage, not a TMS vendor, not a 3PL.

We built this tool because small freight brokerages were absorbing losses on invoice errors that were entirely preventable. The problem isn't that brokers are careless. The problem is that manual review at volume is unreliable by design.

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